Task 1 - Microsoft Word#

In Task 1, you will use Microsoft Word to create a written document and practice using the functionality provided by a common word processor.

The file name should be “lab5_task1_[name].docx”. Replace [name] with your name in the file name.

Introduction to Word Processing#

Word processing is the creation of text documents using computer software. At the beginning of this term, we taught you how to use Markdown, which is a plain-text language to prepare documents. Despite the power and simplicity of Markdown, it has not yet widely accepted in the world, particularly the business world (and realistically, any world outside the computing world, at least at the time of this writing). Currently, Microsoft Word is the most popular software for word proccessing, and that’s what you’ll be using in this lab.

Basic Concepts#

A word processor allows you to type and edit text, add images, lists, tables, and graphics. You can organize how the text appears on the page by changing fonts, sizes, colors, indenting and margins. The cursor is a blinking bar that represents your current edit location in the document. Characters typed or deleted will be modified at the current cursor location. Below is a screenshot showing Microsoft Word and some of its interface components. There is also a table that summarizes common operations and how they are performed in Word.

Common Operation Summary#

Operation	How to do it	Description
Word wrap	Done automatically for you	Instead of pressing ENTER at the end of every line, Word automatically wraps words to next line.
Do not press ENTER at the end of every line.
bold, italic, underline	Highlight text and click on button (B,I,U) located in the Home tab	Performs bold, underline, or italics.
paragraph alignment	Cursor on paragraph, click alignment button located in the Home tab	Left, center, right, or justify paragraph text
Search and Replace	Within the Home tab click the Editing button with a binocular icon or Ctrl+H	Find and replace text in document
Spell Check	Within the Review tab, click the Spelling & Grammar button or F7	Check document for spelling and grammatical errors.
Font size and type	Highlight text, click Font and Size drop-downs within the Home tab	Changes the font type and size of selected text.
undo/redo	Ctrl+Z (undo) and Ctrl+Y (redo) Note, it’s , or the Command key on macOS instead of Ctrl	Undo a change made or redo a change previously made but later undone.
cut, copy, paste	Ctrl+X, Ctrl+C, Ctrl+V Note, it’s , or the Command key on macOS instead of Ctrl	Cut removes text from document and puts into clipboard. Copy puts text into clipboard but remains in document. Paste puts text currently in clipboard at current cursor position.

Other Concepts#

Here are a list of some more specialized concepts.

Document Views#

You can view a document from different perspectives using options in the View tab or next to the Zoom options at the bottom of the window. Normally, you want to use Print Layout View which shows the document as it would be printed. If you wish to show the page rulers, check the Ruler option within the Show/Hide menu.

Page Margins#

The page margins can be changed from the Page Layout tab. The margins menu offers a few preset options, as well as the ability to set Custom Margins in the Page Setup dialog

Paragraph Spacing and Alignment#

You can control the margins and line spacing of a paragraph by putting the cursor in the paragraph, performing a right-click, and selecting the Paragraph… option. A screenshot is below. In this dialog box, you can change the line spacing and paragraph margins (among other things). Select the summary paragraph in our document and change its left and right indents to 0.5 cm. Notice how on the top ruler (if visible), the small triangles and squares have moved. You could have changed the margins by moving these instead of using the dialog. The upper-left triangle shows the start of the first line. This is either referred to as the first line indent if the first line is indented more than the rest of the paragraph, or a hanging indent if the first line is indented less than the rest of the paragraph. The triangle right below shows the start of the sentences besides the first. You can move each triangle individually or move the square which will move them both at the same time. Note the triangle on the right-side of the ruler that can be used to adjust the right margin of a paragraph. The grey areas on the ruler represent the location of the non-printable margins. Any headers or footers are placed in the upper and lower margins shown by these grey areas.

Task 1.1 Initial Document#

Here’s what we are expecting for this task:

Copy the text down below and paste it in the document such that it displays appropriately in the document.
Fill in the blanks about the two most important things you learned in that week.

(Hint: Use the Paste Special... option, then change the before/after paragraph spacing, as well as the line spacing)

COSC 122

Study Overview

Summary

COSC 122 started with an introduction to information technology terminology and some tools like Markdown and VSCode.
There are a lot of terms to remember describing hardware, software, and key concepts.
After learning some terminology, we saw how the Internet works including web browsers and email programs.
We spent consideable time learning a programming language, HTML, which allows us to create web pages.
The last topic we learned is Bootstrap, which is a framework to make beautiful webpages quickly and painlessly.

"Two Things I Learned" Tabl

There is usal a "Two Things I Learned" in each lecture that is extremely important.
As far as I remeber, the table below summarizes the most important concepts in each lecture.

Lectur Notes Topic	& To Thigs I Learned

Couurse Seput | ___________________
Filesystems, Markdown, and Terminology | ___________________
HTML and Debugging | ___________________
Networking and the internet | ___________________
Spreadsheets, Microsoft Word, PowerPoint | ___________________

My Study CheckList
Be able to provide definitions for terminology (e.g. programming, algorithm, program, language).
Be able to explain the key ideas of the Internet (TCP/IP, WWW, DNS, Ethernet).
Be confident in my ability to create HTML code to produce a document.
Be able to perform binary/decimal conversions.
Read the notes (hopefully for at least the second time) to make sure I didn't miss anything.

Your content will look slightly different than the screenshots below, we expect you to come up with your own brief notes and highlights from the topics we’ve covered so far.

../../../_images/initial_after_copy_paste.png

Task 1.2 - Content Formatting#

When creating a document, you will need to give structure to the content found within this one. Formatting allows you to arrange text appropriately, highlight important information and more.

Here’s what we are expecting for this task:

Change the page margins to 1cm on all sides.
Change the font of the document to Times New Roman size 12.
Change the font of “My Study CheckList” to Arial size 14 and bold.
Make “Summary” italicized, bold and underlined and “Study Overview” bold and centered aligned.
Make the first paragraph justify aligned and indent it by 0.5cm on both the left and right.
Make the “Two Things I Learned” table into a proper Table in Microsoft Word, center align everything in the table cells.

Task 1.3 - Spell Checking#

Although the spelling and grammar checking features are very good, there are still issues you should be aware of. First, not all words, especially scientific and proper names are in the dictionary.

These terms may appear to be incorrect (wavy red line below them) when in fact they are correct. Another common error that is frequently missed is a word that is spelled correctly but is an incorrect word as required in the sentence. An example is: “Are sentence is correct.”. This probably should be “Our sentence is correct.”